We, the Alb-Donau-Kreis District Administration (hereinafter referred to as “we/our/us”), take the protection of your personal data very seriously and strictly comply with all applicable data protection laws and regulations. The following explanations will give you an overview of how we ensure this protection is maintained and which data is processed by us and for which purpose.
Landratsamt Alb-Donau-Kreis (Alb-Donau-Kreis District Administration)
Phone: +49 (0)731 / 1 85-0
2. Data protection officer contact details
Data Protection Officer
Schillerstraße 30, 89077 Ulm
3. Usage data
Whenever you access our website and access a file, general data regarding this transaction will be stored automatically in a log file. The data is stored solely for system-related and statistical purposes (on the basis of Art. 6 (1) b) of the General Data Protection Regulation (GDPR)) and, in exceptional cases, for the reporting of criminal offences (on the basis of Art. 6 (1) e) of the GDPR).
The data is not disclosed to third parties or analysed in any other way, unless this is necessary to comply with a legal obligation (Art. 6 (1) c) of the GDPR).
Specifically, the following dataset is stored about each access:
- Name of the accessed file- Access date and time
- Data volume transmitted
- Notification whether access was successful
- Type description of the web browser used
- Operating system used
- Site previously visited
- Your IP address
4. Personal data
We only process personal data if we are legally permitted to do so or if you have granted us permission.
If you contact the Alb-Donau-Kreis District Administration (using the contact form or via email), the user’s data is stored to process and handle the contact request. If you send us an email, this email and your email address will be used exclusively for communication between you and us. Once the request is fulfilled or answered, your data will be deleted or, where appropriate for transactions that need to be filed, your data will be stored for record keeping purposes according to the applicable data protection regulations. If we receive a message from you via the contact form, we assume that we are authorised to answer this message via email. If this is not the case, you must expressly specify another means of communication. The legal basis for this is Art. 6 (1) b) of the GDPR.
b) Ordering publications
If you order a publication, data is stored that is required for processing and shipping (name, address, email for correspondence). This data is stored and used solely to process and handle the order for the duration of the statutory or otherwise mandatory retention periods and will be deleted afterwards. The publications are shipped by the Alb-Donau-Kreis District Administration. No data will be disclosed to third parties.
We use file elements called cookies in several areas of our website. These can be used to identify your computer as a technical unit during your visit to this website to make it easier for you to use our offering – also when you come back to visit our website again.
You usually have the option to adjust the settings of your Internet browser in such a way that you are made aware if cookies are used, allowing you to accept or block them and/or delete already existing cookies.
Cookies do not allow servers to read personal data on your computer or data stored by another server. They do not cause any damage to your computer and do not contain any viruses.
6. Use of Google Fonts, Google Maps and OpenStreetMap
a) Use of Google Fonts and Google Maps
We use third-party web fonts called Google Fonts on our website. We also use Google Maps to illustrate the directions to our organisation and to make it easier for you to plan your journey. For this purpose as well, we rely on the services of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. When calling up our website, your browser will load the required information from a Google server in the USA into your browser’s cache. This is necessary to enable your browser to show our text in a visually enhanced format and/or to display the map on our website. In this context, information will be transmitted to the Google server regarding which of our webpages you visited. Your IP address will also be stored by Google.
More information on Google Fonts can be found at https://developers.google.com/fonts/faq?hl=en-DE&csw=1
More information on Google Maps can be found at https://www.google.com/intl/en/help/terms_maps/
General information on Google’ data protection policy can be found at www.google.com/policies/privacy/
b) Use of OpenStreetMap
We use a map detail by OpenStreetMap (https://www.openstreetmap.org) on our website to illustrate the directions to our organisation and to make it easier for you to plan your journey.
OpenStreetMap is an open-source mapping tool. Your IP address will be transmitted to OpenStreetMap to display the map. You can access information on how your data is stored by OpenStreetMap on OpenStreetMap‘s data protection page (https://wiki.openstreetmap.org/wiki/Privacy_Policy and https://wiki.openstreetmap.org/wiki/Legal_FAQ).
We base the use of the above-mentioned tools on Art. 6 (1) f) of the GDPR: the data is processed to improve the user-friendliness of our website and is therefore in our legitimate interest.
c) Use of the Matomo analytics tool
Our website uses Matomo (https://matomo.org/), an open-source software for analysing user access to our own website. Matomo uses text files called “cookies” that are stored on your computer to analyse your use of the website. The information generated by the cookie regarding the use of this website is stored on our servers in Europe and is not disclosed to third parties. Your IP address is anonymised immediately after it has been processed and before it is stored.
You can prevent the installation of cookies via a relevant setting in your browser; we would like to point out, however, that this setting may prevent you from utilising the full scope of functionalities on our website.
You can also object to Matomo’s use of your data by exercising the following option: this means that a cookie will be stored in your browser containing only one piece of information, i.e. that Matomo may not collect any data about you. All previously stored cookies will be then deleted. In case you delete all cookies in your browser, however, you may need to object to the use of your data again.
It is up to you to decide whether a unique web analytics cookie may be stored in your browser to enable the collection and analysis of various statistical data. If you would like to opt against this, you can store the Matomo deactivation cookie in your browser by clicking the following link.
Click here to ensure you visits will no longer be recorded.
7. Storage duration
The data subject’s personal data will be erased or blocked as soon as the purpose of storage ceases to apply. Data may be stored beyond this period if this is required by European or national legislators in EU regulations, laws or other provisions to which the controller is subject. Data will also be blocked or erased when a storage period prescribed by the above-mentioned regulations has elapsed, unless continued storage of the data is necessary for entering into or performing a contract.
8. Your rights as a data subject
a) Right of access
You have the right to obtain confirmation from us as to whether personal data concerning you is being processed.
b) Rectification/erasure/restriction of processing
You also have the right to request from us to
- rectify any inaccurate personal data concerning you without undue delay (right to rectification);
- delete personal data concerning you without undue delay (right to erasure); and
- restrict processing (right to restriction of processing).
c) Right to data portability
You have the right to receive the personal data concerning you, which you provided to us, in a structured, commonly used and machine-readable format and you have the right to transmit this data to another controller, provided the conditions of Art. 20 of the GDPR are met.
d) Right of withdrawal
You have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
e) Right to object
You have the right to object if the processing of personal data concerning you is necessary for the performance of a task carried out in the public interest (Art. 6 (1) e) of the GDPR) or for the purposes of legitimate interests pursued by us (Art. 6 (1) f) of the GDPR).
f) Right to lodge a complaint
If you deem the processing of your data to be unlawful, you may lodge a complaint with the Baden-Württemberg State Commissioner for Data Protection and Freedom of Information, PO Box 10 29 32, 70025 Stuttgart, Germany, phone: +49 (0)711/615541-0, email: firstname.lastname@example.org.
We use state-of-the art Internet technologies to ensure the security of your data. During the online request process, your data will be secured using SSL encryption. Our systems are protected by firewalls that prevent unauthorised access by third-parties to ensure that your data is securely stored. Our security procedures are reviewed and adjusted regularly to conform to technological progress.